Administrative Services Manager

The main objective of an administrative services manager is to coordinate all office personnel and services so office operations run efficiently. Their day-to-day responsibilities include planning and managing the administrative aspects of the office, overseeing administrative staff, and performing any other tasks necessary to ensure the office runs smoothly. Administrative services managers are also responsible for mail distribution, office machine maintenance, record-keeping, conducting office supply inventory and ordering, and interview scheduling. Additionally, these managers conduct receptionist duties, internal and external meeting setup and support, appointment setting, and phone answering.Administrative services managers are employed in many different industries, including medical, manufacturing, construction, financial, and legal industries, among others. The specific tasks performed by administrative services managers depends on the industry and the size of their organization. Generally, this position is full time and requires work directly with employees at nearly every level of the organization including engineers, project managers, sales representatives, production workers, accounting and finance personnel, and executive management, as well as purchasing, shipping, receiving, and administrative workers. Administrative services managers also communicate frequently with people outside of the organization via email and telephone. An administrative services manager typically reports to an upper-level manager or executive.This position generally requires a minimum of a high school diploma or equivalent, although a bachelor’s degree in business is often strongly preferred. Previous experience managing an office environment is generally preferred or required as well. Excellent organizational, interpersonal, communications, and multitasking skills are needed as well.

As an Administrative Services Manager with 3-6 years of experience in Canada, your main responsibilities include:

• Oversee daily administrative operations, including managing office supplies, equipment, and facilities.This involves ensuring that the office runs smoothly by monitoring and maintaining supplies, equipment, and facilities.
• Coordinate and schedule meetings, appointments, and travel arrangements for executives and staff.You will be responsible for organizing and managing the schedules of executives and staff members, including arranging meetings and making travel arrangements.
• Develop and implement administrative policies and procedures to improve efficiency and productivity.You will be involved in creating and putting into practice administrative policies and procedures that enhance efficiency and productivity within the organization.
• Manage and maintain confidential files, records, and databases, ensuring data accuracy and security.

For an Administrative Services Manager, the following qualifications are required:

• Strong organizational skills to oversee and coordinate a variety of administrative functions, such as facility management, record keeping, and office operations.
• Excellent problem-solving abilities to identify issues, develop solutions, and implement effective strategies to improve administrative processes and workflow.
• Exceptional communication skills, both verbal and written, to interact with staff members, clients, and vendors, ensuring effective communication and fostering positive relationships.
• Proven leadership qualities to supervise and mentor administrative staff, providing guidance and support to ensure efficient and productive operations.

The role of an Administrative Services Manager is crucial for efficient operations and organizational management. For individuals with 3-6 years of experience in Canada, there are several alternative roles to consider. Here are four options to explore:

• Office Manager: A position that involves overseeing daily operations, managing staff, and ensuring smooth functioning of the office environment.
• Project Coordinator: A role focused on coordinating and managing various projects, including planning, scheduling, and resource allocation.
• Human Resources Coordinator: A position that involves assisting with recruitment, onboarding, employee relations, and HR administration tasks.
• Facilities Manager: A role responsible for managing and maintaining office facilities, including space planning, maintenance, and safety compliance.

The role of Administrative Services Manager in Canada is expected to experience steady growth in the job market. According to a 10-year analysis, employment opportunities in this field are projected to increase. With advancements in technology and the increasing complexity of administrative tasks, organizations are in need of skilled managers to oversee operations and logistics. The demand for Administrative Services Managers is expected to rise as businesses expand and require efficient administrative support. Based on the latest data available from Google, the outlook for employment opportunities in this role in Canada is promising.