Document Control Manager

Document control managers oversee document management systems for an organization, They manage the accuracy and integrity of business documents throughout the document life cycle, which includes filing, archiving, retrieving, purging, and destroying. In larger organizations, document control managers may supervise a team of document control specialists and file clerks. Document control managers must maintain internal and legal privacy rules, as they may encounter confidential and sensitive information through the course of their work. They must be proficient with scanning equipment and software applications, as document management systems increasingly involve scanning and electronic archiving. Document control managers typically work in an office environment, specifically in an office and file room, during regular business hours.No specific educational requirements is required for this profession, though each organization may impose its own degree requirements. Experience working with records management systems is desirable. A document control manager must be self-directed and possess a high level of attention to detail and accuracy. He or she must be able to monitor the larger document control systems and troubleshoot areas of inefficiency. Certain industries (such as construction, finance, and engineering) require the document control manager to be well versed in industry-specific terminology and have a comprehensive understanding of industry-relevant workflows and processes. Document control managers also must have a solid grasp of relevant regulations and understand legal implications of document storage and retention periods. They must possess excellent interpersonal skills, since they will likely coordinate with different departments and external stakeholders.

As a Document Control Manager with 3-6 years of experience in Canada, your main responsibilities include:

• Oversee the implementation and maintenance of document control systems, ensuring compliance with organizational standards and industry regulations.
• Develop and enforce document control procedures, including version control, document distribution, and archiving processes.
• Train and provide guidance to staff on document control processes and systems, promoting adherence to best practices.
• Conduct regular audits to ensure accuracy, completeness, and integrity of document records, and address any discrepancies or non-compliance issues promptly.

For a Document Control Manager, the following qualifications are required:

• In-depth knowledge of document control processes and systems, including experience with electronic document management systems (EDMS) such as SharePoint or Documentum.
• Strong attention to detail and accuracy to ensure proper document classification, version control, and compliance with regulatory requirements and quality standards.
• Excellent organizational and time management skills to handle multiple document control tasks, prioritize work, and meet deadlines in a fast-paced environment.
• Effective communication and interpersonal skills to collaborate with cross-functional teams, provide training on document control procedures, and address any document-related issues or inquiries.

The role of Document Control Manager is crucial for maintaining organized and accurate documentation. With 3-6 years of experience in Canada, professionals in this field can explore various alternative roles. Here are four options to consider:

• Compliance Officer: Responsible for ensuring adherence to regulatory requirements and implementing internal controls to mitigate risks.
• Quality Assurance Manager: Focuses on maintaining and improving quality standards across processes and products, ensuring compliance with industry regulations.
• Project Coordinator: Works closely with project managers to oversee project documentation, track progress, and facilitate effective communication among team members.
• Training and Development Specialist: Designs and delivers training programs to enhance employee skills, knowledge, and performance, ensuring compliance with organizational standards.

Based on the latest data points available, the projected growth of the Document Control Manager position in Canada is positive. The job role has seen consistent demand and is expected to continue growing in the next 10 years. With increasing emphasis on efficient documentation management and compliance, numerous employment opportunities are anticipated to be available in the future.