Document Controller

A document controller is responsible for keeping track of legal documents (and related materials) within a company or a specific operation in that company. For instance, a document controller in the construction field might manage and file documents such as receipts, contracts from clients, employee contracts, and blueprints. They also ensure actions required by documents are completed; for example, if a document controller is in charge of shipping and order reports, they also might ensure that all shipments come in and go out per reports' requirements. Document controller usually are supervised by general managers or supervisors with equivalent experience.

While high school diplomas may be accepted for document controller positions, a bachelor's degree in business or a related field is generally preferred. Extensive previous experience in a business or professional setting is a must. In addition, the position requires the ability to multitask effectively and a good understanding of basic computer programs such as the Microsoft Office suite.

As a Document Controller with 3-6 years of experience in Singapore, your main responsibilities include:

• Ensuring the proper management and control of documents throughout the project, including document numbering, distribution, and filing.
• Implementing and maintaining document control procedures to comply with project requirements and regulatory standards.
• Collaborating with project teams to review and approve documents, ensuring accuracy, completeness, and adherence to project specifications.
• Facilitating document reviews, coordinating approvals, and tracking document status to ensure timely submission and completion of deliverables.

For a Document Controller job role, the following qualifications are required:

• Strong attention to detail to ensure accurate and thorough documentation management, including proper filing, version control, and document distribution.
• Proficiency in document control software and systems, with the ability to maintain and update electronic databases and track document revisions.
• Excellent organizational and time management skills to effectively prioritize tasks, handle multiple projects simultaneously, and meet tight deadlines.
• Strong communication and interpersonal skills to collaborate with various teams and stakeholders, providing document support and addressing any queries or issues promptly.

With 3-6 years of experience as a Document Controller in Singapore, professionals have several alternative roles to consider. Here are following options to explore:

• Technical Writer: A role that involves creating and maintaining technical documentation, user manuals, and guides for software products or engineering projects.
• Quality Assurance Specialist: A position focused on ensuring compliance with quality standards and regulations, conducting audits, and implementing quality improvement initiatives.
• Project Coordinator: A role that involves organizing and coordinating project activities, tracking progress, and facilitating communication between team members and stakeholders.
• Compliance Officer: A position focused on ensuring adherence to regulatory requirements, developing and implementing compliance policies and procedures, and conducting internal audits.

The job role of a Document Controller in Singapore is expected to experience steady growth in the market. Over the past 10 years, this role has witnessed increasing demand, with a positive trend projected for the future. With Singapore's growing economy and continued focus on infrastructure development, the need for efficient document management is crucial. This job role offers promising employment opportunities as companies across various industries require skilled professionals to ensure effective organization and control of documents and records. With an optimistic outlook, the Document Controller position is set to play a significant role in Singapore's evolving business landscape.