Accounts Payable (A/P) Administrator

The Accounts Payable (A/P) administrator (or manager) are accountable for the day-to-day administration of the accounting department of the business. The staff they manage could include accountants, clerks and bookkeepers. They are responsible for the timeliness and accuracy of payments and processes. They also are responsible for making sure that they are in compliance with federal and state government regulations. Sometimes, they act as a liaison with external vendors, communicating with them and responding to their queries.

Managers of accounts payable prepare annual reports and also monthly, weekly, and daily analyses and reconciles. They might have to address any discrepancies that exist. They collaborate closely with departments of purchasing, management, as well as the departments of accounting they supervise. They usually operate in a workplace during a typical Monday to Friday working week, with normal working hours. However, they may be required to work longer hours during accounting peak times like the end of the year and tax season.

Accounts payable administrators can work in a variety of sectors: They could work in both the private and public sector, in all areas of government, and also in large and small private businesses. Most companies require a minimum of a bachelor's degree in finance, accounting, business or another related field to become an accounts payable manager. A minimum of five years of experience is usually also needed. In addition to that accountants payable require a solid foundation and knowledge about accounting principles, a high ability in spreadsheet software, and exceptional communication skills, both in writing as well as written.

As an Accounts Payable A/P Administrator with 0-3 years of experience in the United Kingdom, your main responsibilities include:

• Processing and coding invoices accurately, ensuring compliance with company policies and procedures.
• Verifying and reconciling vendor statements, resolving any discrepancies in a timely manner.
• Monitoring and managing the Accounts Payable inbox, responding to vendor inquiries and resolving invoice-related issues.
• Assisting with month-end closing activities, including preparing journal entries and supporting documentation for accruals and prepayments.

For an Accounts Payable (A/P) Administrator job role, the following qualifications are required:

• Proficient knowledge of accounting principles and practices to accurately process invoices, expense reports, and payments.
• Attention to detail and strong numerical abilities to ensure accuracy in data entry and reconciliation of accounts.
• Familiarity with accounting software (eg, QuickBooks, SAP) and proficiency in using spreadsheets (eg, Excel) for data analysis and reporting.
• Strong problem-solving skills to identify and resolve discrepancies, including investigating and reconciling vendor statements and invoices.

The role of an Accounts Payable A/P Administrator is essential for smooth financial operations in the United Kingdom. With 0-3 years of experience, individuals in this role may consider the following alternatives:

• Accounts Receivable A/R Administrator: Responsible for managing incoming payments, reconciling accounts, and maintaining customer records.
• Payroll Specialist: Involves processing employee salaries, ensuring compliance with tax regulations, and handling related documentation.
• Billing Coordinator: Focuses on creating, verifying, and distributing invoices, as well as resolving billing discrepancies and addressing customer inquiries.
• Financial Assistant: Supports finance teams by performing various tasks such as data entry, expense tracking, and assisting with financial analysis.

The role of Accounts Payable (A/P) Administrator in the United Kingdom is projected to experience steady growth in the market. Over the past 10 years, this job role has witnessed a consistent increase in demand and is anticipated to continue its upward trajectory. According to Google's recent data, the A/P Administrator position is expected to see a rise in employment opportunities in the foreseeable future. Navigating through various sources, it is evident that this job role is in high demand, offering individuals a promising career path within the finance and accounting industry.