Accounts Payable (A/P) Administrator

The Accounts Payable (A/P) administrator (or manager) are accountable for the day-to-day administration of the accounting department of the business. The staff they manage could include accountants, clerks and bookkeepers. They are responsible for the timeliness and accuracy of payments and processes. They also are responsible for making sure that they are in compliance with federal and state government regulations. Sometimes, they act as a liaison with external vendors, communicating with them and responding to their queries.

Managers of accounts payable prepare annual reports and also monthly, weekly, and daily analyses and reconciles. They might have to address any discrepancies that exist. They collaborate closely with departments of purchasing, management, as well as the departments of accounting they supervise. They usually operate in a workplace during a typical Monday to Friday working week, with normal working hours. However, they may be required to work longer hours during accounting peak times like the end of the year and tax season.

Accounts payable administrators can work in a variety of sectors: They could work in both the private and public sector, in all areas of government, and also in large and small private businesses. Most companies require a minimum of a bachelor's degree in finance, accounting, business or another related field to become an accounts payable manager. A minimum of five years of experience is usually also needed. In addition to that accountants payable require a solid foundation and knowledge about accounting principles, a high ability in spreadsheet software, and exceptional communication skills, both in writing as well as written.

As an Accounts Payable A/P Administrator with 9+ years of experience in the United Kingdom, your main responsibilities include:

• Managing and processing invoices: Ensuring accuracy, proper coding, and timely payment of all invoices received from vendors and suppliers.
• Conducting financial analysis: Reviewing and analyzing financial data to identify discrepancies, resolve issues, and ensure compliance with company policies and procedures.
• Vendor management: Maintaining relationships with vendors, negotiating payment terms, and addressing any vendor queries or concerns.
• Month-end closing activities: Assisting in the preparation of financial reports, reconciling accounts, and participating in the month-end closing process to ensure accurate financial statements.

For an Accounts Payable (A/P) Administrator job role, the following qualifications are required:

• Proficient knowledge of accounting principles and practices to accurately process invoices, expense reports, and payments.
• Attention to detail and strong numerical abilities to ensure accuracy in data entry and reconciliation of accounts.
• Familiarity with accounting software (eg, QuickBooks, SAP) and proficiency in using spreadsheets (eg, Excel) for data analysis and reporting.
• Strong problem-solving skills to identify and resolve discrepancies, including investigating and reconciling vendor statements and invoices.

For an Accounts Payable A/P Administrator with 9+ years of experience in the United Kingdom, here are following alternative roles to consider:

• Finance Manager: A role that involves overseeing the overall financial operations of an organization, including financial planning, budgeting, and analysis.
• Tax Specialist: A position focused on managing and optimizing tax processes and ensuring compliance with tax laws and regulations.
• Compliance Officer: A role that involves implementing and monitoring internal controls to ensure adherence to financial and regulatory requirements.
• Financial Controller: A position responsible for managing and coordinating accounting operations, financial reporting, and internal audits within an organization.

The role of Accounts Payable (A/P) Administrator in the United Kingdom is projected to experience steady growth in the market. Over the past 10 years, this job role has witnessed a consistent increase in demand and is anticipated to continue its upward trajectory. According to Google's recent data, the A/P Administrator position is expected to see a rise in employment opportunities in the foreseeable future. Navigating through various sources, it is evident that this job role is in high demand, offering individuals a promising career path within the finance and accounting industry.