Document Control Specialist

Document control specialists act as experts in quality control for documents that a company distributes to the general public. They can include documents such as policies manuals, user guides, manuals and forms. Document control specialists typically work in fields like engineering or pharmaceutical production, in which they refine documents and manuals that companies publish to make it easier for users and provide clear guidelines. They usually form part of the technical writing team and are accountable for accuracy, consistency, and the ability to understand.

Document control specialists usually work under the supervision of an administrative supervisor, a writing team supervisor, and group supervisor. They could receive guidance from their supervisors or other document control specialists at a higher level within the company. They could also collaborate with other departments within the company like engineers. Document control specialists typically are employed in an office space during normal working hours. Based on the type of business they work in, they could also be in an office within an industrial plant or a manufacturing facility.

Document control specialists should be proficient in database and word processing software, and possess exceptional communication skills and focus on detail. They should be able to work in a fast-paced work environment and work in a group. The majority of companies require document control professionals to have academic coursework related to technical writing English or computer science or another related area. A bachelor's degree as well as some experience in technical writing is recommended.

Within the context of the Document Control Specialist, employees are expected to fulfill the following roles and responsibilities in order to make meaningful contributions towards organizational success.

• As a Document Control Specialist, you need to manage document workflows by adhering to the company's standard operating procedures and ensuring that document workflows are carried out correctly and promptly.
• Performing document quality control throughout their lifecycle and ensuring that all documents are accurate, complete, and versioned correctly.
• You will be responsible for ensuring that documents are shared, reviewed, approved, and distributed in a timely and efficient manner while collaborating with other departments and external stakeholders.
• Conducting regular maintenance and upkeep of the Document Management System to increase efficiency and performance.

As a Document Control Specialist with 6-9 years of experience in India, you should possess the following qualifications:

• Strong knowledge of document control procedures and processes: You should have a deep understanding of document control procedures and processes, including how to manage and store documents, as well as how to access, retrieve, and distribute them.
• Proficiency in document management software: You should be proficient in using document management software such as Microsoft SharePoint, OpenText, and Documentum, and should be able to create, maintain, and update files in these software programs.
• Attention to detail: You should be highly detail-oriented and have excellent organizational skills, as document control requires meticulous record-keeping and accurate data entry.
• Strong communication skills: You should have excellent written and verbal communication skills, as you will be responsible for communicating with internal teams and external stakeholders regarding document control matters.

Looking for alternative roles to a Document Control Specialist with 6-9 years of experience in India. Here are 4 suggestions to consider:

• Records Manager: Oversee the creation, maintenance, and disposition of corporate records.
• Compliance Manager: Ensure that company policies and procedures comply with applicable laws and regulations.
• Quality Assurance Specialist: Develop and implement quality control processes to ensure that the company's products meet set standards.
• Training Coordinator: Plan and organize training programs to enhance the skills and knowledge of employees.

The job role of Document Control Specialist in India is projected to experience significant growth in the coming years. According to recent data from Google, the market demand for this position is expected to increase substantially due to the increasing need for systematic documentation and record management in various industries. Over the past 10 years, the job role has witnessed a steady rise with continuous expansion possibilities. This growth trend is likely to continue, leading to a significant number of employment opportunities for individuals looking to pursue a career as a Document Control Specialist in India.