Document Controller

A document controller is responsible for keeping track of legal documents (and related materials) within a company or a specific operation in that company. For instance, a document controller in the construction field might manage and file documents such as receipts, contracts from clients, employee contracts, and blueprints. They also ensure actions required by documents are completed; for example, if a document controller is in charge of shipping and order reports, they also might ensure that all shipments come in and go out per reports' requirements. Document controller usually are supervised by general managers or supervisors with equivalent experience.

While high school diplomas may be accepted for document controller positions, a bachelor's degree in business or a related field is generally preferred. Extensive previous experience in a business or professional setting is a must. In addition, the position requires the ability to multitask effectively and a good understanding of basic computer programs such as the Microsoft Office suite.

As a Document Controller with 6-9 years of experience in Singapore, your main responsibilities include:

• Oversee the document control process, ensuring compliance with company procedures and industry standards.Manage the timely, accurate, and efficient distribution of documents to relevant parties, both internal and external.
• Develop and implement document control procedures and systems to enhance efficiency and accuracy in the management of documents.
• Maintain and update electronic and physical document repositories, ensuring proper version control and accessibility for stakeholders.
• Conduct regular audits to verify the accuracy and completeness of document control processes, identifying and resolving any discrepancies or issues.

For a Document Controller job role, the following qualifications are required:

• Strong attention to detail to ensure accurate and thorough documentation management, including proper filing, version control, and document distribution.
• Proficiency in document control software and systems, with the ability to maintain and update electronic databases and track document revisions.
• Excellent organizational and time management skills to effectively prioritize tasks, handle multiple projects simultaneously, and meet tight deadlines.
• Strong communication and interpersonal skills to collaborate with various teams and stakeholders, providing document support and addressing any queries or issues promptly.

The role of a Document Controller is crucial in maintaining organized and efficient document management processes. With 6-9 years of experience in Singapore, professionals in this field have several alternative career paths to consider. Here are following roles worth exploring:

• Records Manager: In this position, you would oversee the entire lifecycle of records, ensuring they are appropriately created, stored, maintained, and disposed of, while adhering to regulatory requirements.
• Compliance Officer: This role involves developing and implementing compliance programs, conducting audits, and ensuring adherence to policies, regulations, and industry standards.
• Quality Assurance Manager: As a Quality Assurance Manager, you would be responsible for establishing and maintaining quality standards, conducting audits, and implementing improvements to ensure consistent document control processes.
• Information Management Consultant: This role focuses on advising organizations on best practices for information management, including document control, data governance, and digital transformation initiatives.

The job role of a Document Controller in Singapore is expected to experience steady growth in the market. Over the past 10 years, this role has witnessed increasing demand, with a positive trend projected for the future. With Singapore's growing economy and continued focus on infrastructure development, the need for efficient document management is crucial. This job role offers promising employment opportunities as companies across various industries require skilled professionals to ensure effective organization and control of documents and records. With an optimistic outlook, the Document Controller position is set to play a significant role in Singapore's evolving business landscape.