Document Controller

Document controllers are responsible for maintaining a record of legal documents (and related documents) within a business or an operation within the company. For example document controllers in the field of construction could organize and archive documents like receipts, contracts from employees, contracts with clients blueprints, and receipts. They also make sure that the actions outlined by the documents are carried out such as, for instance when a document controller is responsible for the shipping and order report They may also ensure that all deliveries are received and out according to the requirements of reports. Document controllers are usually overseen by supervisors or general managers with similar expertise.

Although high school diplomas can be acceptable for positions as document controllers however a bachelor's education in business, or another similar field is usually preferred. Experience in a professional or business environment is essential. Additionally, the job demands the capability to work in a multi-tasking environment effectively and an knowledge of software, such as Microsoft Office. Microsoft Office suite.

As a Document Controller with 3-6 years of experience in the United Kingdom, your main responsibilities include:

• Ensuring proper documentation management and control, including filing, indexing, and retrieval of documents, both physical and electronic.
• Coordinating with project teams to collect and distribute necessary documents, ensuring their accuracy and completeness.
• Implementing document control procedures, including version control, document numbering, and file naming conventions, to ensure efficient document management.
• Conducting regular audits and quality checks to ensure compliance with regulatory requirements and standards and identifying areas for improvement.

For a Document Controller job role, the following qualifications are required:

• Strong attention to detail to ensure accurate and thorough documentation management, including proper filing, version control, and document distribution.
• Proficiency in document control software and systems, with the ability to maintain and update electronic databases and track document revisions.
• Excellent organizational and time management skills to effectively prioritize tasks, handle multiple projects simultaneously, and meet tight deadlines.
• Strong communication and interpersonal skills to collaborate with various teams and stakeholders, providing document support and addressing any queries or issues promptly.

For a Document Controller with 3-6 years of experience in the United Kingdom, here are following alternative roles worth considering:

• Quality Assurance Officer: A position focused on maintaining and improving quality management systems, ensuring compliance with industry standards, and conducting internal audits.
• Project Coordinator: A role involving coordination and management of project activities, including scheduling, resource allocation, and documentation control.
• Compliance Officer: A position responsible for ensuring adherence to regulatory requirements, developing and implementing compliance programs, and conducting internal investigations.
• Data Analyst: A role centered around analyzing and interpreting data to support decision-making, identifying trends and patterns, and generating reports for process improvement.

The job role of Document Controller in the United Kingdom is expected to experience steady growth in the market. Over the past 10 years, the role has seen consistent demand, with an increasing number of companies requiring professionals specialized in document management. According to Google, there is a positive outlook for the future, with a projected increase in employment opportunities for Document Controllers. The exact number of employment opportunities may vary, but the trend suggests a favorable market with ample room for job prospects in this field.