Secretary

Secretaries fulfill one of the most important positions in the office environment. While the word "secretary" is a generalized term, secretaries' responsibilities range from the mundane to the crucial. They are the gate keepers of must businesses because they serve as one of the first points of contact between a customer or client and the company.

Secretaries generally have a sedentary position because they sit inside, behind a desk for much of the work day. As with all aspects of our society, computers are a very important tool for secretaries; they allow for quick and easy performance of many of their required responsibilities, so computer skills are paramount. Proper telephone etiquette is a must for a secretary, as making a good, proper impression with customers or clients is one of their top responsibilities. Secretaries can work with anyone associated with the company they work for, so the ability to work well with others is key.

Employers can have varying education and certification requirements for their secretaries; entry level secretary positions generally don't require more than minimal education, while top-level and executive secretaries most likely have degrees relating to the field in which they work as well as other certifications. Many secretary positions require at least some on the job training or certification programs.

The hours most secretaries work depends on the field they are in. In general, secretaries are usually required to be at work before or at the same time as their supervisor, and they are usually required to stay as long as that supervisor as well. However, generally speaking, most secretaries can expect their work hours to be from 9-5 or 8-5.

As a Secretary with 9+ years of experience in Singapore, your main responsibilities include:

• Manage and organize all administrative tasks efficiently, ensuring smooth office operations. Handle correspondence, maintain files and records, and schedule meetings effectively.
• Coordinate executive communications, including emails and phone calls, while maintaining confidentiality. Interact with clients and stakeholders, addressing their concerns and providing necessary assistance.
• Prepare reports, presentations, and other documents, ensuring accuracy and attention to detail. Conduct research, gather data, and present information in a concise and clear manner.
• Oversee travel arrangements and maintain calendars, ensuring proper scheduling and avoiding conflicts.

For a Secretary job role, the following qualifications are required:

• Excellent organizational skills to efficiently manage the administrative tasks, including scheduling appointments, coordinating meetings, and maintaining records.
• Proficient communication abilities to effectively interact with clients, colleagues, and stakeholders, both in person and through written correspondence.
• Strong attention to detail to ensure accuracy in handling sensitive information, such as managing confidential files and drafting official documents.
• Proficiency in computer applications and office software, including word processing, spreadsheets, and presentation tools, to assist in document management and data entry.

With 9+ years of work experience as a Secretary in Singapore, there are several alternative roles to consider. Here are following options to explore:

• Executive Assistant: This role involves supporting top-level executives, managing calendars, arranging meetings, and handling confidential information.
• Office Manager: A position that oversees daily operations, including facility management, administrative support, and implementing office policies and procedures.
• Human Resources Coordinator: An opportunity to specialize in HR functions, such as recruiting, onboarding, employee relations, and policy enforcement.
• Event Coordinator: This role focuses on planning and executing events, coordinating logistics, managing vendors, and ensuring a successful event experience.

According to recent data and projections, the role of a secretary in Singapore is expected to witness steady growth in the job market. Over the past ten years, the demand for secretaries has remained stable, with a consistent number of employment opportunities. Looking ahead, it is predicted that there will be an increase in the number of job vacancies available for secretaries in the future, indicating positive growth potential. These projections are supported by data from Google, suggesting a promising outlook for individuals seeking secretary positions in Singapore.