Document Controller

The Document Controller is a vital role within an organization, responsible for managing and controlling documents to ensure accuracy, availability, and security. They play a crucial part in maintaining effective and efficient document management systems. The Document Controller will be responsible for implementing and updating document control procedures, ensuring documents are properly categorized, tracked, and stored. They will be responsible for creating, revising, and distributing documents as required. Attention to detail is essential for this position, as the Document Controller will need to review documents for accuracy and completeness, ensuring that they meet required standards and regulatory guidelines. Additionally, the Document Controller will be responsible for managing document versioning, maintaining an audit trail, and ensuring access to documents is controlled and authorized. They will work closely with teams across the organization to provide guidance and support on document control processes and best practices. The ideal candidate will have excellent organizational and communication skills, as well as a strong attention to detail. They will be proficient in document management systems and have a good understanding of records management principles. The Document Controller will be accountable for driving document ownership and compliance throughout the organization and play a key role in maintaining a high standard of document control practices.

As a Document Controller with 3-6 years of experience in Australia, your main responsibilities include:

• Maintain and manage the document control system, ensuring accurate and up-to-date documentation records. Ensure proper document numbering, version control, and filing procedures are followed.
• Review and verify documents for accuracy, completeness, and compliance with relevant standards and procedures. Conduct regular audits to identify any discrepancies or non-conformities.
• Coordinate with project teams, subcontractors, and suppliers to collect, distribute, and track project-related documents. Facilitate document approvals, signatures, and transmittals in a timely manner.
• Provide training and support to colleagues on document control processes and systems.

For a Document Controller, the following qualifications are required:

• Strong attention to detail to ensure accurate and thorough documentation management, including proper filing, version control, and document distribution.
• Proficiency in document control software and systems, with the ability to maintain and update electronic databases and track document revisions.
• Excellent organizational and time management skills to effectively prioritize tasks, handle multiple projects simultaneously, and meet tight deadlines.
• Strong communication and interpersonal skills to collaborate with various teams and stakeholders, providing document support and addressing any queries or issues promptly.

The role of a Document Controller is vital for maintaining organized and efficient document management. With 3-6 years of experience in Australia, professionals in this field have several alternative roles to consider. Here are four options to explore:

• Quality Assurance Coordinator: A position that involves ensuring compliance with quality standards, implementing quality control measures, and conducting audits.
• Compliance Officer: A role focused on ensuring adherence to regulatory requirements, developing and implementing compliance programs, and conducting internal audits.
• Project Coordinator: A position that involves coordinating project activities, managing project documentation, and facilitating communication among team members.
• Records Manager: A role that involves overseeing the organization's records management system, ensuring compliance with retention policies, and implementing strategies for efficient record storage and retrieval.

The job role of a Document Controller in Australia is projected to experience significant growth in the market. According to a 10-year analysis, there is an increasing demand for Document Controllers in various industries. This growth is expected to continue in the future, providing ample employment opportunities. The latest data points obtained from Google support this projection, indicating a positive outlook for the Document Controller role in Australia, with an increasing number of job opportunities anticipated in the coming years.