Subcontract Administrator

Subcontract administrators are responsible for effectively administrating subcontracts for their company. They are in charge of negotiating subcontracts starting from the proposal phase to close-out. They communicate with external partners, as well as create reports and contracts based on the project requirements. They work with colleagues by sharing subcontract information to reach all organizational objectives in a timely manner, as well as use a personal computer to create contract drafts and modify existing agreements. They answer internal and external inquiries about subcontracts. In all tasks, subcontract administrators must follow confidentiality policies.Subcontract administrators are also responsible for evaluating qualifications, completing detailed reports, revising proposals regarding negotiating strategies and target costs, and interacting with the accounting department to reconcile account invoicing. They manage risk mitigation plans, as well as solve schedule issues that relate to costs and make appropriate decisions related to moving projects forward during the proposal and contractual performance stages.A bachelor's degree in management, business, finance, or a similar field is necessary for this position. Previous experience in an administrative capacity is often required or preferred as well. Subcontract administrators must have extensive knowledge of the subcontract management process and company procedures. Additionally, they should work well on their own with minimal supervision, but also perform effectively in a team environment with other administrators. They should have advanced working knowledge of procurement process and regulation, as well as possess strong analytical skills to identify problems in contracts.

As a Subcontract Administrator with 0-3 years of experience in Canada, your main responsibilities include:

• Reviewing and evaluating subcontractor proposals, ensuring compliance with contract requirements, and making recommendations for selection.
• Assisting in the negotiation of subcontract terms and conditions, including pricing, delivery schedules, and scope of work.
• Managing subcontractor performance by monitoring deliverables, tracking progress, and resolving any issues or disputes that may arise.
• Maintaining accurate subcontract records and documentation, including subcontract files, correspondence, and change orders.

For a Subcontract Administrator, the following qualifications are required:

• Strong knowledge of subcontracting procedures and practices to effectively manage and administer subcontract agreements.
• Attention to detail and excellent organizational skills to review subcontract documents, ensure compliance with terms and conditions, and maintain accurate records.
• Ability to negotiate and communicate effectively with subcontractors, ensuring fair and competitive pricing, as well as timely delivery of goods and services.
• Proficiency in contract management software and tools to track subcontractor performance, monitor deliverables, and manage contract modifications efficiently.

The Subcontract Administrator role is crucial in managing subcontractor relationships and ensuring smooth project execution. For individuals with 0-3 years of experience in Canada, here are four alternative roles worth exploring:

• Contract Coordinator: A position involving the coordination and administration of contracts, ensuring compliance, and maintaining documentation.
• Project Coordinator: A role focused on assisting project managers in planning, organizing, and executing projects to meet objectives and deadlines.
• Supplier Relationship Coordinator: A position that involves managing relationships with suppliers, monitoring performance, and resolving any issues or disputes.
• Procurement Assistant: A role supporting procurement activities, such as sourcing suppliers, negotiating contracts, and managing inventory levels.

The job role of Subcontract Administrator in Canada is projected to experience positive growth in the market. According to a 10-year analysis, employment opportunities in this field are expected to increase steadily. Google data points indicate that the demand for Subcontract Administrators is rising due to the growing complexity of supply chains and increasing outsourcing practices. This trend is likely to lead to a higher number of available job positions in the future. The overall job market outlook for Subcontract Administrators in Canada appears promising based on the latest data points.